This October 2008 document forms the Wolverhampton on Wheels Cycle Campaign Constitution.
CONSTITUTION Update no. 4 at 5 October 2008
Changes since Update 3 (February 2003) in paras 13 & 18 are in bold
1. The name of the organisation shall be: “Wolves On Wheels Cycle Campaign”, abbreviated to “WoWcc”.
AIMS AND OBJECTIVES
2. The aims and objectives of Wolves On Wheels Cycle Campaign shall be:
a. To work towards creating a cycling culture in the Wolverhampton area.
b. To lobby local, regional and national government, and to collaborate with them as well as other agencies and organisations, in furtherance of the following issues:
(1) The rights of cyclists and cycle users
(2) The promotion of cycling as a mode of transport available to all
(3) Road safety including the education of all road users
(4) The integration of cycling with other modes of public transport.
c. To advocate and help to implement high quality cycle-friendly infrastructure and trip end facilities, recognising the whole standard highway network as the cycle network.
d. To support the Right To Ride network (the campaigning arm of the CTC which is the national cycling organisation), and to work with its local representatives.
e. To help develop and, after opening, support the local part of the Sustrans National Cycle Network through the activities of its Community Ranger Group.
f. To promote cycle training for all.
3. Any person who supports the campaign objectives may become a member of Wolves On Wheels Cycle Campaign on payment of an annual subscription fee. Membership runs from the date of receipt of the first membership fee and lapses as soon as any renewal payment is more than three months overdue.
4. Any member whose conduct is deemed to be contrary to the aims and objectives of the organisation, or to have brought the organisation into disrepute, may be expelled by a Special General Meeting called for the purpose.
5. Honorary Life Membership
At an Annual General Meeting, proposals may be tabled to bestow Honorary Life Membership on individuals who have made an outstanding contribution to the campaign in recognition of their efforts.
OFFICERS AND FUNCTIONS
6. At its Annual General Meeting, the organisation shall elect officers to manage its activities. The organisation’s financial responsibility is vested in the officers. Once elected, office is held until the following year’s Annual General Meeting.
7. The officers to be elected are:
a. Campaign Chair
d. Membership Secretary.
8. The organisation does not have a formal Executive Committee.
9. Functions of officers
a. Campaign Chair:
Lead campaigner with executive responsibility for campaigning action, including delegation of tasks to other active members.
Responsible for receiving and conducting correspondence, and for disseminating information within the organisation.
Responsible for maintaining records of the organisation’s financial transactions and for relations with the organisation’s bankers and Auditor. In particular, the Treasurer shall keep records in a form adequate for the organisation’s Auditor to carry out an annual audit of the accounts.
d. Membership Secretary:
Responsible for maintaining a list of members, collecting subscriptions, recording status of payments and renewals, and providing relevant financial information to the Treasurer.
10. For specific purposes, the organisation may appoint campaign officers and set up working groups at any time and for periods to be agreed. Such campaign officers are not elected officers of the organisation as understood at 6 – 9 above.
11. Bank account and Signatories
The organisation’s bank account shall be held under the name of “Wolves on Wheels” at a bank to be agreed at an Annual General Meeting or Special General Meeting. The organisation shall appoint a minimum of two signatories to its bank account from among the elected officers. The signatories shall be appointed or changed at an Annual General Meeting or Special General Meeting. Any cheque issued from the bank account shall require two signatures.
The organisation shall appoint an honorary auditor. The auditor may not hold any other post, elected or co-opted. The auditor will be a qualified person from outside the organisation, and will not have voting rights at meetings.
MEETINGS AND SCHEDULING
13. The organisation shall hold at least four meetings each year.
14. Rules for meetings
a. Meetings are open to all members of Wolves On Wheels Cycle Campaign and invited guests.
b. No quorum is required for meetings of the organisation other than Annual General meetings or Special General Meetings.
c. Voting at all meetings shall be by simple majority of members present. In the event of a tied vote, the Chair of the meeting shall have a second or casting vote.
15. The chair for meetings shall rotate among the members. At the end of each meeting the chair for the next meeting shall be agreed. The person undertaking to chair any meeting is responsible for producing an agenda. Agenda items to be proposed by members in advance of any meeting shall be submitted to the appointed chair or to the Secretary.
16. The minute secretary for each meeting shall be nominated at the start of the meeting from among those present. The appointed minute secretary is responsible for issuing minutes as soon as possible after the meeting.
17. The organisation’s financial year shall run from 1 September to 31 August.
ANNUAL GENERAL MEETING (AGM)
18. The meeting held in autumn each year shall be deemed an Annual General Meeting (AGM).
19. Apart from usual business, the AGM shall carry out the following additional tasks:
a. Elect officers for the year following.
b. Receive and adopt an annual report from the Campaign Chair on the organisation’s activities since the last AGM.
c. Receive and adopt audited accounts from the Treasurer for the financial year ending on 31 August, together with a certificate or report from the Auditor.
20. The Treasurer shall pass the accounts and other financial information to the Auditor each year in good time for auditing before the AGM.
21. The quorum for an Annual General Meeting shall be: 2 elected officers, plus 2 other members; or a minimum of 50% of the membership, whichever is the smaller.
SPECIAL GENERAL MEETINGS (SGM)
22. A Special General Meeting may be called at the Campaign Chair’s discretion, or at the instigation of at least 4 members, in writing to the Secretary, to deal with a major issue or emergency. At least 7 days’ notice shall be given to members. The quorum for a Special General Meeting shall be the same as for an Annual General Meeting.
AMENDMENTS TO THE CONSTITUTION
23. The Constitution can only be amended at an Annual General Meeting, or at a Special General Meeting called for the purpose. Proposals to amend the Constitution may be submitted to the appointed chair as agenda items.
24. Wolves On Wheels Cycle Campaign may be dissolved by the passing of such a resolution at an Annual General Meeting, or at a Special General Meeting called for the purpose. In the event of a dissolution, any assets remaining after discharging of liabilities will pass to a like organisation to be decided at the time of dissolution, subject to the views of any funding bodies.
EQUAL OPPORTUNITIES POLICY
1. Wolves On Wheels Cycle Campaign is an inclusive organisation which promotes equal opportunity in all its activities.
2. Within the framework of activities in furtherance of the constitutional Aims and Objectives of Wolves On Wheels Cycle Campaign, the following principles are observed:
a. That no individuals or groups should be disadvantaged by reason of ethnicity, gender, disability, sexual orientation, age, class, income, employment status or religious belief.
b. That opportunities for all individuals and groups in the community should be increased.
c. That the diversity of the community should be celebrated and valued.
3. The equal opportunities policy applies to relations with all individuals and groups with which Wolves On Wheels Cycle Campaign is involved, whether as participants, service providers or collaborators of any kind.
Constitution formally adopted by Wolves On Wheels Cycle Campaign at its meeting on 29th January 2003.